How to Insert Charts in PowerPoint

By | May 1, 2023

PowerPoint is one of the most widely used tools for creating presentations. It is especially popular in the corporate world, where it is used to present data and information in an engaging and easy-to-understand format. One of the key features of PowerPoint is the ability to insert charts.

When you are presenting data or information, charts can be a great way to clearly and visually present information, making it easier for the audience to understand. In this article, we will discuss how to insert charts in PowerPoint.

Step 1: Open PowerPoint

Before we begin, you need to open PowerPoint on your computer. Once you have opened PowerPoint, you will need to select the slide where you want to insert the chart. You can either create a new slide or select an existing one.

Step 2: Select the Insert Tab

Once you have selected the slide, you need to select the Insert tab from the top menu bar. The Insert tab is where you can find all the different types of objects that you can insert into your presentation, including charts.

Step 3: Select the Chart Type

After selecting the Insert tab, you will need to select the type of chart you want to insert. The most common chart types are:

  • – Bar Chart
  • – Column Chart
  • – Line Chart
  • – Pie Chart

To insert a chart, you need to select the chart type from the options provided in the Charts section.

Step 4: Insert Your Data

Once you have selected the type of chart, PowerPoint will open a new Excel sheet. This is where you will insert the data you want to use in the chart. You can either type the data directly into the Excel sheet or copy and paste it from another source.

Step 5: Customize Your Chart

After you have inserted your data, you can customize your chart to match your presentation style. You can change the chart title, axis titles, chart colours, and more. To customize your chart, you can use the chart tools provided on the Ribbon under the Chart Design and Chart Format tabs.

Step 6: Insert Your Chart

Once you have customized your chart, you need to insert it into your PowerPoint slide. To do this, you can simply click on the chart in the Excel sheet, then copy and paste it into your PowerPoint slide. Alternatively, you can select the chart from the Chart tools and click the Copy button, then paste the chart into your PowerPoint slide.

Step 7: Finalize Your Chart

After you have inserted your chart into your PowerPoint slide, you can finalize it by adjusting the size and position of the chart. You can also add other elements to the slide, such as a title or text box to give context to the chart.


In conclusion, inserting charts in PowerPoint is a simple process that can greatly enhance your presentations. Charts can help your audience better understand your data and information, and they can make your presentation more engaging and professional. By following these steps, you can easily insert charts in PowerPoint and create a professional-looking presentation that will impress your audience.

Leave a Reply

Your email address will not be published. Required fields are marked *