An organizational chart is a visual representation of a company’s structure. It communicates the hierarchy, roles, and relationships within an organization.
PowerPoint is a widely-used program for presentations, and it’s also a powerful tool for creating organizational charts. In this article, we’ll explore how to create an organizational chart in PowerPoint, step by step.
How to Create an Organizational Chart in PowerPoint
1. Open PowerPoint
The first step is to open PowerPoint. If you don’t have it already installed on your computer, you can download it from the Microsoft website. Once it’s installed, you can launch the program.
2. Select a Template
PowerPoint has a variety of templates for different types of presentations, including organizational charts. To select an organizational chart template, click on “File” in the top left corner of the screen and then click on “New“.
In the search box that appears, type in “organizational chart” and hit enter. PowerPoint will display a list of pre-designed templates to choose from.
3. Add Shapes
After you’ve selected a template, you’ll need to add shapes to it. The shapes represent the different levels of the organization. To add a shape, click on the “Insert” tab at the top of the screen and then click on “Shapes“. Select a shape from the dropdown menu and click on the slide to add it. Repeat this process for each level of the organization.
4. Add Text
Once you’ve added the shapes, you’ll need to add text to them. Each shape represents a position within the organization, so you’ll need to add the title of the position to the shape. To add text, click on the shape to select it and then start typing. You can also adjust the font size and colour using the formatting options in the “Home” tab.
5. Add Connectors
To complete the organizational chart, you’ll need to add connectors between the shapes. Connectors show the hierarchy and relationships between positions within the organization. To add a connector, click on the “Insert” tab and then click on “Shapes”. Select a connector from the dropdown menu and then click on one shape and drag the connector to another shape. Repeat this process for each connection in the organization.
6. Customize the Chart
Once the basic organizational chart is complete, you can customize it to fit your specific needs. You can change the colours and fonts, add shapes, and move the shapes around to create a more visually appealing chart. You can also add pictures to the shapes to add a personal touch to the chart.
7. Save and Share
After you’ve created your organizational chart, it’s important to save it and share it with others in your organization. To save the chart, click on “File” in the top left corner of the screen and then click on “Save As”.
Choose a location to save the file and give it a name. You can then share the file with others via email, a shared drive or cloud storage, or by printing it out.
Creating an organizational chart in PowerPoint is a simple and effective way to communicate the structure and relationships within your organization.
By following these seven steps, you can create a clear and visually appealing organizational chart that will help others understand your organization’s hierarchy and roles.
Remember to customize your chart to fit your specific needs and to save and share it with others in your organization.