Communication through email is the foundation of the corporate world. Writing effective emails to ensure proper communication within the company is a very important task. Everyone is familiar with email writing and everyone knows how to write emails. However, not everyone knows how to write formal and proper emails.
This can lead to a number of misunderstandings, misconceptions, poor customer engagements, mistakes, and confusion at the receiver’s end. The sender has sent an email that is correct as per their standards but the receiver is not able to grasp the sender’s information.
Hence, effective email writing should be a benefit up everyone’s sleeves. Read the following four steps to make sure that your email writing is on point. We would take our time to educate you on How To Write A High-Performing Email For Customers’ Engagement In 4 Steps?.
STEP 1: Subject Line
The Subject Line is the most important part of the email. Whenever the receiver opens his mailbox, the subject line of the email is the first thing that he sees. Hence, writing a strong and catchy, and grammatically correct subject line should be one of your many priorities.
Some of the top tips to have a catchy subject line are:
- Be creative while thinking about a subject line. This is in order to grab the attention of the receiver. If the receiver is not intrigued by your subject line then there is a possibility that your email might never get opened. Hence, creativity is of utmost importance.
- Be honest while writing the subject line. Honesty and transparency are of paramount importance when you’re writing a subject line. Creative and catchy subject lines are important too but if they don’t promise what your email delivers, then they’re of no use at all.
- The subject line is all about giving a specific and short idea about the topic of your email. If you go on describing your topic in detail within the subject line then your email body is of no use. Besides, using short and crisp subject lines attract the receiver’s attention.
- Furthermore, if you have a bunch of subject lines in mind, do a test run to find out which one performs the best. And then start using that line more often to obtain top results.
STEP 2: Salutations
Salutations are pretty easily the most simple thing to fathom while writing an email. While some people prefer to be addressed by their names, others prefer to be addressed by salutations such as Mr or Miss or Mrs. Salutations might seem easy but they need to be given special attention when it comes to sending out emails in bulk.
While sending out bulk mails, make sure that you are addressing the receiver by his or her name. Always keep in mind to mix or jiggle up things a bit. Using the most common ‘Hey Jake!’ line gets old and boring after one or two emails.
If you are not aware of the name of the person you’re writing to then it’s the best opportunity to get creative and to attach a link to a form where they can fill in their personal information.
STEP 3: Body of the email
Now comes the most important part: The body of the email. The body comprises your topic. You have turned lucky if someone has opened your email and is actually reading it. This implies that you’ve got even less than a minute to grab the reader’s attention. Hence, you need to keep some tips in mind to write an attractive and specific body.
Using services offered by tools like Sendinblue can help you drastically to write amazing emails. A review of trustful service that resolves this problem can be found here. Sendinblue is a company that offers services to enhance your email writing skills. However, some of the additional tips are:
- Many people don’t have much free time to read lengthy emails. Hence, you should get to your main point at the earliest. Try to not deviate from your agenda and quickly grab the receiver’s address.
- Always remember to stay on point. Stick to your topic and never speak more beyond it. Male sure that you put in all the important stuff compactly and concisely.
- Break down your email body into paragraphs and subheadings so that it is easy for a reader to scan the entire content and get a proper gist of it.
- Furthermore, make sure to include a clear call to action. Make it clear about the reader’s job after he finishes reading the email about if he is supposed to call you, or mail you or fill in a form with his personal information.
STEP 4: Closing Paragraph
Closing paragraphs is another important part of the email. Mostly, the closing paragraph contains information on what the receiver is supposed to do after reading your email. Some might require them to call the sender, or send an email or fill out the form provided in the link.
To sum up the above tricks, the best ways to write a concise, short, and attractive emails are:
- Use attractive, short, and crisp subject lines. Try and use a couple of subject lines before sticking to one.
- Use proper and interesting salutations. Don’t make them boring, always try to mix things up. Always address the receiver by what they prefer more. Some prefer to be called by their first name while some prefer formal salutations.
- Keep your mail body short and to the point. Don’t say more than what is required.
- The closing paragraph should work for your agenda.
Good communication skills are a must in every domain of life. Email writing is one of the most important things in the corporate world. If you know how to deliver effective emails using different tactics then no one can get ahead of you in the race of business. If you have any doubts before sending out the email then try to get a second opinion.
Make a trusted person read your mail and find out what he thinks about it. Accept criticism and turn it into constructive criticism. Just add in a few extra efforts in improving your communication skills. This will help you majorly in the long run.