The file size of a PowerPoint presentation should be as small as can be while creating it. The presentation may be difficult to share and load slowly due to large file sizes. Fortunately, there are a number of techniques to make a PowerPoint presentation smaller.
In order to make a PowerPoint presentation easier to share and load, it is crucial to reduce its size. The file size can be decreased in a number of ways, including by lowering the amount of fonts used, compressing images, deleting unused slides or objects, avoiding huge media files, and using the “Save As PDF” option. By using these suggestions, you can make sure that your PowerPoint presentations are effective and simple to use.
Image compression
PowerPoint presentations frequently have enormous file sizes because of the use of pictures. The file size can be greatly decreased by compressing images. To compress images in PowerPoint, follow these steps:
- Choose the image you wish to compress.
- The Picture Format tab will appear in the ribbon.
- Select Compress Pictures from the menu.
- Select the desired resolution for your photos in the Compression Options dialogue box.
- You can select Print for images with excellent quality, Web for images with a lesser quality but faster download, or E-mail for images with a very small file size and extremely low quality.
- Choose whether to apply the compression to the selected image only or to all the images in the presentation.
- To apply the compression, click the OK button.
Utilising the Save As feature.
Sometimes a presentation’s file size can be decreased by saving it using the Save As option. Here’s how to use PowerPoint’s Save As feature:
- On the ribbon, select the File tab.
- Select Save As from the menu.
- Depending on the version of PowerPoint you’re using, pick a different file type like “.pptx” or “.ppt”.
- To save, click the Save button.
Take Out Extra Slides or Objects
A presentation’s file size can be decreased by removing extra slides or elements. Here’s how to delete PowerPoint presentations or other objects:
- Choose the slide or item you wish to remove.
- Your keyboard’s “Delete” key should be depressed.
- For all unneeded slides or items, repeat steps 1 and 2 again.
Steer clear of using big media files
The file size of a presentation can be greatly increased by the use of large media files, such as films or audio files. Before including larger files in your presentation, think about using smaller files or compressing the bigger ones.
Choose Compress Media Option
The Compress Media option in PowerPoint can assist shrink the size of presentations that include films or audio files. Here is how to use PowerPoint’s Compress Media option:
- Choose the audio or video file you wish to compress.
- On the ribbon, select the Media Format tab.
- Select Compress Media from the menu.
- Select the desired compression method in the Compress Media dialogue box. “Low Quality,” “Standard Quality,” or “High Quality” are your options.
- To apply the compression, click the OK button.
Cut Back on the Fonts Used
A presentation’s file size may grow if many distinct fonts are used. Think about employing no more than one or two fonts during the presentation.
Utilise Save As PDF Option
The file size of a presentation can be greatly decreased by saving it as a PDF. Here’s how to use PowerPoint’s Save As PDF feature:
- On the ribbon, select the File tab.
- Select Save As from the menu.
- Select PDF from the list of available file types.
- To save, click the Save button.
Steer clear of using big image backgrounds
The file size of a PowerPoint presentation might also rise when using backgrounds with huge images. Instead, think about making the background a solid colour or a pattern.
Remove Unused Slide Masters
Unused slide masters can lead to PowerPoint presentations having huge file sizes. Here’s how to delete unused PowerPoint slide masters:
- On the ribbon, select the View tab.
- Select Slide Master from the menu.
- To erase a slide master, perform a right-click.
- Select Delete Master from the menu.
Embed Fonts
To minimise the file size when utilising custom fonts in a PowerPoint presentation, think about embedding them. How to insert fonts in PowerPoint is as follows:
- On the ribbon, select the File tab.
- Select Options from the menu.
- Select Save from the menu.
- Select Embed fonts in the file from the menu.
- Select whether you want to embed all characters or just the ones used in the presentation.
- Applying the changes requires clicking the Ok button.