This post is a step-by-step guide on how to Change, Embed, or Add Fonts in PowerPoint.
In today’s digital age, visual aids are the key to effective communication. One such visual aid is through presentations, and among the most utilized platforms is Microsoft PowerPoint.
This tool provides a comprehensive solution to create compelling and descriptive content by integrating different elements such as images, shapes, texts, and videos.
However, PowerPoint presentations are often undermined by one critical aspect: the font. Fonts are much like footwear for a person’s outfit – it can make or break the impact and the impression it leaves.
Thankfully, there are now ways to change, embed or add fonts in PowerPoint. Here are the detailed steps to help you have an efficient presentation.
Changing Fonts in PowerPoint
Before starting the PowerPoint presentation, ensure all fonts are set to match the cohesive visual identity of the brand or company.
In some cases, there may be a need to correct typographical errors, change font styles, or modify the size of the font to get the desired effect.
Here are the steps to follow to change the font of a text:
- Highlight the text you want to modify.
- Go to the home tab on top of the PowerPoint ribbon.
- Select the font dropdown box.
- Choose the font you want to apply to the text.
- Check if the style and size of the font match the text and meet the presentation’s objective. If needed, change them accordingly.
- If the new font requires applying to the entire presentation, click “Replace Fonts” and choose “Replace all fonts” within the “Edit Theme” option.
When someone holds a Presentation or pitch, they don’t have their potential client’s attention for long.
Therefore, choosing the right font, style, and size is crucial to make the presentation visually appealing to the audience.
Embedding Fonts in PowerPoint
If the selected font is unavailable within PowerPoint’s default font list, the next best step is to embed it from outside sources.
This process is easy and ensures the desired font is accessible in any device or computer without manually installing it.
- Browse and download the font file from the web or the given source.
- Extract the zip file to retrieve the font file.
- Open the PowerPoint presentation.
- Navigate to File -> option -> Save tab.
- In the “Preserve fidelity when sharing this presentation” section, click “Embed fonts in the file” and then choose “Embed all characters.”
- Save the file and close it.
- Reopen the presentation to see the newly embedded font in the “Font drop-down menu.”
Embedding a font to your PowerPoint presentation is crucial to maintain brand consistency and boost audience engagement.
It makes the font accessible and readable on any device and ensures that the presentation’s original layout remains the same, even if it’s viewed on a device without the proper font installed.
Adding New Fonts in PowerPoint
Adding new fonts to PowerPoint is essential when creating a customized presentation to increase visual impact. This process involves downloading the appropriate font file and then installing it on the computer.
This method usually applies to Windows users, but Mac users can also use the same process through the Font Book application.
Here are the steps to add new fonts to PowerPoint on a Windows computer:
- Download the font file from an online source.
- Extract the contents of the Zip file.
- Locate the extracted file, right-click on the file, and select “Install for all users.”
- Close and reopen the PowerPoint presentation.
- Go to the Home tab and select the Font drop-down option.
- Locate the newly installed font in the font list.
- Apply and modify the font details such as size, style, and color to the presentation as needed.
For Mac users, they can follow similar steps, but instead, open the Font Book application, locate the downloaded font file, and drag it into the application window. Once installed, the font will become available in all their applications, including PowerPoint.
Last words
Mastering PowerPoint involves paying attention to different aspects, specifically the fonts.
Many fonts can express the intended message and emotion to your target audience, but without the proper know-how, it’s easy to fall short.
Remember, fonts play a significant role in presentation design – it’s essential to practice using relevant fonts when creating custom presentations to make them visually appealing and impactful.
With the simple guide above on changing, embedding, and adding fonts, you can impress your audience with beautiful and consistent typography that represents your brand’s visual identity.