How To Create And Format Tables In PowerPoint

By | April 27, 2023

Organising information and making it simple to read for your audience can be accomplished by creating and arranging tables in PowerPoint.

We will go over how to build and format tables in PowerPoint in this article.

How To Create And Format Tables In PowerPoint

knowing how to create and format tables in PowerPoint is a crucial ability for anyone who needs to effectively and efficiently display data or information. These procedures will help you make stunning tables that will improve your presentation and aid in communicating your ideas to your audience.

Step 1: Insert a table

Select Table from the drop-down menu under the Insert option on the top menu bar to insert a table. Either choose to insert a table by specifying the number of rows and columns, or use your mouse to draw a table.

Step 2:  Enter Data into the Table

You can start including content in the table after it has been placed. Simply click a cell and begin typing to add text to it. You can drag and drop pictures or other media into the cells to add them.

Step 3: Format the table

Your table can be formatted in a number of different ways to improve its readability and visual attractiveness.

a) Changing the table style: You may quickly alter the appearance of your table by using one of the many pre-designed table styles that PowerPoint offers. Click the table, then select the Design tab from the top menu bar to do this. You can then select a different table style from there.

b) Changing the column width and row height: By clicking and dragging the cell borders, you may change the column width and row height.

c) Merging cells: To merge cells, first pick the desired cells, then click the Merge Cells button found under the Layout tab in the top menu bar.

d) Adding borders and shading: To add borders and shading to your table, first choose it. Then, on the top menu bar, click the Table Tools tab and then the Borders or Shading buttons.

e) Sorting the table: To make your table easier to read if it contains a lot of data, you could want to sort it. Selecting the full table and then selecting the Sort button from the Table Tools option on the top menu bar will sort the table.

Step 4: Customize the table

You can format the table using the pre-designed styles as well as change the way it looks to better suit your presentation.

a) Changing the font size and style: By selecting the text in the table and selecting a different font from the Font dropdown menu on the top menu bar, you may alter the font size and style of the text in the table.

b) Modifying the colour scheme: Select the table, and then click the Design tab in the top menu bar to modify the table’s colour scheme. You can then select a different colour scheme from there.

c) Including graphics: To make your table more aesthetically pleasing, include graphics like icons, charts, or flow diagrams.

d) Using tables for comparison: By putting many tables on the same slide, you can utilise tables to compare data points side by side.

Step 5: Save the table

To guarantee that you do not lose any modifications after creating and formatting your table, you should save the presentation. The presentation can be saved to your computer by selecting Save or Save As from the File menu in the top menu bar.

Step 6: Updating the table

You can update your table in PowerPoint if the information or content has changed. To achieve this, first choose the table, and then, in the top menu bar, click the Design button. The table will then be updated with the most recent data when you click the Refresh Data button.

Step 7: Align the table

Select the table and then use the right-click menu to position it on the slide. Select Align from the dropdown menu, then decide how you want the table to be positioned in relation to other elements on the slide.

Step 8: Making the table animated

By selecting the table and then selecting the Animations tab from the top menu bar, you may add animation to your table. The table can then be animated in a variety of ways after that.

Step 9: Copying the table and pasting it

You can simply copy and paste a table if you need to utilise it on many slides or in a presentation. Select the table, and then use the keyboard shortcut Ctrl+C to copy it. The table can then be pasted by selecting the slide and pressing the Ctrl+V keyboard shortcut.

Step 10: Removing the table

You can quickly take out the table from your presentation if you decide you no longer need it. Select the table, then use the Delete key on your keyboard to accomplish this.

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